Vending

Consider FiddleFest as a vending location! At previous FiddleFests, our festival attendees have bought CDs, tee shirts, jewelry, musical instruments, and all kinds of food products from vendors. Our staff will work with you towards a fun and profitable weekend. Ready to get started? Download and fill out our vendor application and follow the instructions on the form to reserve your space at this year's FiddleFest.

About Vending at FiddleFest

FiddleFest is held entirely on the campus of Hollins University. During the day, most festival events occur in or around the Moody Center building. At night, concerts are held outdoors behind Tinker Hall. Vendors may choose to set up at either of these locations, or both should you have the facilities and staff. Your non-refundable deposit of $200.00 reserves your space for the entire festival.

Please read the Vendor Rules before sending your application.

Vendor Rental Pricing

$200

Non-refundable

Vendor Space

Your non-refundable deposit reserves your space for the entire festival. Limited Water and electricity are available on a first-come, first-served basis. Choose from:

» 10' x 10'
» 10' x 20'
» 10' x 30'
» 15' x 15'
» 15' x 30'

$50

Non-refundable

Tent Rental

We have several tents available for rent on a first-come, first-served basis. Register early to reserve yours! Fees for rentals should be added to your base space rental fee of $200.00. Includes:

» One 10' x 10' EZ-UP style tent
» Setup by FiddleFest Staff the day before the festival
» Tear-down by FiddleFest Staff the day after the festival

$20

Non-refundable

Table and Chair Rental

We have several tables and chairs available for rent on a first-come, first-served basis. Register early to reserve yours! Includes:

» One 6' x 3' folding table with heavy-duty plastic top
» Four folding metal or plastic chairs
» Setup by FiddleFest Staff the day before the festival
» Tear-down by FiddleFest Staff the day after the festival

Vendor Rules

By submitting your application, you agree to the rules listed below.

Non-Refundable Space Rental Deposit
Your space rental of $200.00 is non-refundable. No refunds will be issued for any reason. Outdoor events will go on despite rain or weather conditions.

Setup and Maintenence
All vendors must be set up at least one hour before festival opening each day. All vendor spaces must be manned by your personnel for the entire time that the festival concert area is open, until 11:30 PM each evening. No late set up or early tear down will be allowed, as this may cause disruption to our festival attendees, or interfere with logistics of one of the many shows that will be in progress. No exceptions to this rule!

Many vendors choose to set up the day before the festival. FiddleFest Staff and volunteers will be on campus to help and direct you.

Offensive or Illigal items
No sale or display of materials including or featuring offensive language on printed items, pornography, drugs or drug paraphernalia, or items promoting violence, drugs, or other offensive material. Any vendor displaying such items will have them removed by our vendor coordinator. We reserve the right to remove these items, and any continued display will be grounds for dismissal from the festival.

Firearms and Weapons
No firearms or other weapons or ammunition displayed or sold on festival grounds. Any such display or attempt of sale will be confiscated local law enforcement present, and charges may be brought by local authorities.

Glass and Breakables
Glass or other breakable items or containers must be packaged in a way that breakage could not cause injury to you, or festival attendees. Items such as wind chimes or other such items designed to make noise will not be sold at this festival, so as to prevent unwanted noise near concert or performance areas.

Power and Water Supply
Limited power and water supply for outdoor food vendors is available. A maximum of 3 twenty amp, 120 volt circuits may be used by each vendor in the concert area. 220 volt power is NOT available. Power and water are available on a first-come, first-served basis. Arrive early to avoid disruptions.

Alcoholic Beverages
FiddleFest will serve draft beer in the Tinker Beach stage area each evening during the concert. Our ABC permit allows only the festival to sell beer, and no other vendor may sell alcoholic beverages of any kind, no exceptions!

Pepsi / Beverage Agreement
Due to our exclusive agreement with Pepsi, only their products may be sold on festival grounds by our designated vendors. Vendors may not sell outside beverages or water. Only Pepsi products provided by FiddleFest will be sold on festival grounds by FiddleFest volunteers.

Trash and Sanitary Disposal
Trash receptacles will be provided, and we will dispose of trash each day. You will be instructed as to where to place your trash for pick up. For food vendors, a dump station for waste water and protein wastes that are by-products of food preparation will be on-site. No dumping of food waste or waste water in drainage systems. Regional health inspectors will inspect your facility each day, after you are set up. FiddleFest has no control over these authorities, and they will determine as to whether or not you are in compliance with ordinances. You must comply, or you will not be allowed to open by the health inspector.

Virginia Tax ID
Virginia tax ID is required. Make sure you have this number filled in on your application, as local tax inspectors will be on hand to collect sales tax on all items sold. Vendors without a tax ID will not be allowed to set up.

Food Permits
Food vendors must acquire a temporary food permit from our local heath department. You may do so by calling the Environmental Health Department for this region, at 540-857-7663. You must have this permit prior to any set up for food vending of any kind, no exceptions. It is recommended that you secure this permit at least 30 days prior to festival time, to avoid problems with health department officials.